Jobs & Internships
The Tennessee Innocence Project
Job Posting: Fractional Finance and Administrative Manager (Nashville-Based Hybrid Position)
Reports to: Executive Director
Hours: Part-Time, Contract/Fractional (20-25 hours per week) - Hybrid Remote/Nashville, TN
JOB DESCRIPTION:
The Fractional Finance and Administrative Manager at the Tennessee Innocence Project is a highly organized and detail-oriented financial professional who has a passion for cause-based work. This fractional role is perfect for someone who wears many hats and can efficiently manage key financial and administrative responsibilities on a part-time basis. The Finance and Administrative Manager serves as the financial backbone of the organization while also managing critical administrative functions and supporting the Executive Director. The ideal candidate is a proactive problem solver who thrives in managing complex financial responsibilities remotely and on-site, and is committed to supporting the mission of freeing the wrongfully convicted across Tennessee.
WHO YOU ARE:
You're detail-oriented. The little things count, especially when it comes to financial accuracy and compliance. You care about making sure that all of the t's are crossed and all of the I's are dotted.
You're organized. Not only are you organized, you prefer to be the one to organize things. You excel in time management and financial systems management. You have an acute ability to manage multiple priorities and deadlines because you are an organized person who thrives in the organized world they create.
You're a problem-solver. You've never met a financial challenge or operational issue that you didn't want to unlock. You love solving puzzles, whether it's reconciling accounts or streamlining processes. Half of the fun is the journey getting there.
You're communicative. You know what it means to be responsive, especially when dealing with auditors, vendors, and internal stakeholders. Serenity for you is making sure you hit that Reply button and letting them know you've got it and you're on it.
You're proactive. You like to get in front of issues before they become problems. You maintain a high-quality of work and meet financial deadlines because you would never consider not doing those things. You understand that financial integrity is non-negotiable.
You're flexible and efficient. You understand how to maximize productivity in a fractional role, working both independently and collaboratively to deliver exceptional results within focused time commitments.
WHO WE ARE:
Launched in February 2019 as the state's first full-time innocence organization, the Tennessee Innocence Project (TIP) is a 501c3 nonprofit law firm working to free the wrongfully convicted across the state of Tennessee. With offices in Nashville and Memphis, TIP works to investigate and litigate claims of actual innocence on behalf of incarcerated Tennesseans. To date, more than 3,400 people have lost more than 31,000 years due to wrongful convictions in the United States.
JOB TASKS:
As TIP's Fractional Finance and Administrative Manager, you serve as the financial backbone of the Tennessee Innocence Project while managing key administrative functions across both Nashville and Memphis offices. This role is responsible for comprehensive financial management, budget oversight, audit coordination, and essential support functions on a part-time basis. The ideal candidate is a proactive problem solver who thrives in managing complex financial responsibilities in a flexible, hybrid work environment and is committed to supporting the mission of freeing the wrongfully convicted across Tennessee.
Financial Management
Collaborate with Executive Director on annual budget development, monitoring, and reporting processes
Conduct monthly bank reconciliations to ensure accurate financial records
Oversee accounts payable and receivable functions, ensuring timely processing and accuracy
Manage cash flow analysis and forecasting to support organizational planning
Prepare monthly, quarterly, and annual financial reports for leadership and board of directors
Coordinate and manage the annual audit process, serving as primary liaison with external auditors
Ensure compliance with all financial policies, procedures, and regulatory requirements
Oversee QuickBooks management, including advanced reporting and system maintenance
Manage grant financial reporting and compliance requirements
Develop and implement internal financial controls and procedures
Audit Management
Coordinate and manage the annual audit process, serving as primary liaison with external auditors
Prepare comprehensive audit documentation, supporting schedules, and financial workpapers
Manage audit timelines, coordinate fieldwork, and respond to auditor information requests
Present audit findings and recommendations to Executive Director and board of directors
Implement audit recommendations and maintain follow-up documentation
Ensure all audit deliverables and deadlines are met in accordance with organizational requirements
Operations Management
Ensure compliance with employment law, nonprofit regulations, and operational requirements
Human Resources Support
Collaborate with Executive Director on employee onboarding and offboarding processes
Maintain personnel files
Communication Management
Serve as primary point of contact for financial and operational matters with internal/external stakeholders
Manage vendor communications and financial correspondence
Coordinate with accounting consultants and external financial partners
Development Team Support
Assist with financial aspects of fundraising events and campaigns
Support grant financial reporting and stewardship requirements
Provide financial data and reports for development team initiatives
QUALIFICATIONS:
Bachelor's degree in Accounting, Finance, Business Administration, or related field
Minimum of 3-5 years of experience in nonprofit finance, operations management, or bookkeeping roles
Strong experience working in fractional or part-time capacity with proven ability to manage responsibilities efficiently
Strong experience with bank reconciliations and financial statement preparation
Experience coordinating audit processes and working with external auditors
Advanced proficiency in QuickBooks and Microsoft Office Suite
Proficiency with remote work tools and cloud-based financial systems
Knowledge of nonprofit accounting principles and fund accounting
Experience with budget development, monitoring, and financial reporting
Familiarity with HR basics and employment compliance requirements
Excellent organizational and multitasking skills with strong attention to detail
Strong written and verbal communication skills
Ability to maintain confidentiality and handle sensitive financial information
Detail-oriented with strong analytical and problem-solving abilities
Flexibility to work both remotely and on-site in Nashville as needed
COMPENSATION & WORK ARRANGEMENT:
This is a Part-Time Contract/Fractional position with the Tennessee Innocence Project. Compensation range: $35-45 per hour, depending on education and experience.
Work Schedule: Flexible scheduling with core collaboration hours and periodic on-site presence in Nashville as needed for meetings, audit coordination, and operational oversight.
HOW TO APPLY:
To apply, send your resume and cover letter to hayden@tninnocence.org with the subject line “Finance and Administration Manager Opportunity”.
Job Posting: Director of Development (Nashville-Based Position)
Reports to: Executive Director
Hours: Full Time, Salaried ($70K - $85K, depending on education and experience)
ABOUT THE ROLE:
The Tennessee Innocence Project's Director of Development will be a vital member of the TIP team, driving the strategic direction of our fundraising and development program efforts. The Director of Development is a creative and goal-oriented individual with a proven background in grants and major gifts, someone who thrives in a hands-on environment and plays a pivotal role in all aspects of development.
Leading a dedicated team of two development associates, the Director of Development will have the support and infrastructure necessary to achieve ambitious fundraising goals while building meaningful donor relationships. The position offers the opportunity to mentor junior staff and collaborate across departments to maximize impact.
The Director of Development is responsible for executing a comprehensive development plan that supports TIP's mission. This plan includes creating an overall strategy in collaboration with leadership, overseeing donor stewardship initiatives, and managing annual events and campaigns.
ESSENTIAL FUNCTIONS:
Leadership and Management
Oversee and direct the implementation of the annual development plan
Design strategies and tactics for growth and success across all areas of fundraising
Lead and mentor a team of two development associates, fostering professional growth and ensuring collaborative achievement of fundraising goals
Monitor fundraising results and consistently report progress to Executive Director; participate in Board Meetings and Committees as requested
Work closely with board members to support their individual giving and leverage their networks for peer-to-peer fundraising opportunities
Collaborate internally to develop budgets, monitor and forecast revenue and expenses and drive financial results
Lead quantitative and qualitative evaluation of fundraising outcomes
Annual Giving, Major Gifts, Corporate Giving and Grants
·Collaborate with the Executive Director in the creation of a strategy for a large, sustained base of annual individual donors
Connect organizational mission and results to investors' philanthropic goals and ambitions
Collaborate with the Executive Director to design and drive strategies for annual giving program, including online giving and direct mail
Direct and execute a strong, consistent, relational major gifts program and develop and implement a comprehensive planned giving strategy, including legacy giving programs, bequest cultivation, and donor education initiatives
In collaboration with the Executive Director secure support for TIP initiatives through creative, innovative events and giving opportunities
Develop, in partnership with Executive Director the annual strategy and goals for philanthropic events
Plan and execute fundraising events such as galas, auctions, and donor recognition events
Manage staff and contractors in event logistics and administration, ensuring impeccable event logistics & results
Develop a comprehensive corporate giving strategy to engage corporations in supporting TIP initiatives
In collaboration with the Executive Director secure support for TIP initiatives through creative, innovative events and giving opportunities
In collaboration with the Executive Director and Leadership Team develop annual grant strategy and goals that build and sustain relationships with private foundations
Oversee all grant management activities, including reviewing and approving grant applications before submission to the Executive Director, ensuring alignment with organizational priorities and funder guidelines
Manage grant reporting timelines and requirements, working with program staff to gather impact data and ensure compliance with all funder obligations
Collaborate with staff, in coordination with grant writer, to refine grant-seeking strategies, cultivate funders, review grant applications and finalize reports
Collaborate with the Executive Director and staff to cultivate funders and review grant applications and reports
Develop and track proposals, outcomes, and reporting requirements for all grants
Supervise communications and marketing efforts related to donor engagement, impact storytelling, and recognition, ensuring consistent messaging across all development touchpoints
Manage the implementation of CRM and oversee staff responsible and process for data entry and gift processing
QUALIFICATIONS:
Passionate Advocate: Demonstrates a deep commitment to the vision and mission of the Tennessee Innocence Project, embracing the organization's focus on rights and social justice.
Efficient Multitasker: Highly efficient and organized, adept at managing multiple tasks and responsibilities within the fast-paced environment of development work.
Follow-up and Organization: Demonstrates strong organizational skills, particularly in follow-up and managing various facets of development work with precision and attention to detail.
Infrastructure Building: Proven ability to create and develop infrastructure that enhances fundraising success, leveraging resources effectively to achieve strategic objectives.
Development Experience: Brings a minimum of 5 years of development experience, with comprehensive knowledge across various aspects of philanthropy, including fundraising techniques and donor relations.
Growth Transition: Capable of transitioning a development program to the next level of growth, implementing innovative strategies to expand fundraising efforts and reach new milestones.
Goal-oriented Achiever: Demonstrates a track record of success in achieving measurable goals within the realm of fundraising and development.
Effective Communication: Possesses excellent oral and written communication skills, able to convey complex ideas and strategies with clarity and precision.
Innovative and Strategic Thinker: Known for innovative thinking and strategic approach to development work, constantly seeking opportunities for improvement and growth.
Collaborative Team Player: Demonstrates the ability to work effectively both independently and as part of a team, fostering collaboration and synergy to achieve common goals.
Technology Proficiency: Proficient in donor management software and knowledgeable about social media platforms, leveraging technology to enhance fundraising efforts and drive revenue.
Client-Focused Listener: Actively listens to all constituents, with a special focus on donor needs, preferences, and priorities, identifying opportunities for mutual benefit and engagement.
Team Leadership: Proven ability to build, lead, and develop high-performing development teams, with experience mentoring junior staff and fostering collaborative work environments that achieve shared goals.
Grants Management: Extensive experience in grant writing, management, and compliance, with ability to oversee complex grant portfolios and ensure timely, accurate reporting to diverse funders.
Planned Giving Expertise: Knowledge of planned giving vehicles and strategies, with ability to educate donors about legacy giving opportunities and steward long-term relationships.
Cross-Functional Collaboration: Ability to work effectively across departments, particularly in overseeing communications and marketing functions that support development goals.
SUPERVISION:
The Director of Development supervises two associate team members, including oversight of communications and marketing functions. The Director of Development also manages relationships with various contracted resources and consultants as needed to support development initiatives.
HOW TO APPLY:
To apply, send your resume and cover letter to hayden@tninnocence.org with the subject line “Director of Development Opportunity”.